I hope you are starting to plan your trip to Kyoto this fall. ROSCon speaker notices went out on Friday and I just posted the preliminary talk schedule. Planning this year was extremely difficult as the program committee had a large number of wonderful talks to choose from and only a limited number of slots. We ended up only being able to accept 34% of all talks submitted; a significantly lower acceptance rate than IROS 2022 or ICRA 2022. As it stands we have planned:
- Three days of talks and workshops
- Fifty-Two Talks
- Four workshops
- Two rounds of lightning talks
- One panel
- One group picture
The following link will take you directly to the ROSCon 2022 schedule. We’ll be updating the website over the next weeks with additional information about the talks and other events as we get closer to the event.
We have also posted updated Visa information to the ROSCon website. If you are planning to attend ROSCon 2022 in Kyoto, and you are not a Japanese citizen, you will need a visa. Visas are available to foreign business travelers and students can enter Japan as long as they have the proper visa issued by an embassy, consulate, or consular office of Japan.
To make this process easier for attendees the ROSCon organizers have contracted with the JTB Agency. JTB Agency will provide the necessary materials and support for both ROSCon and IROS registrants for a one time fee of 18,000 JPY (~$132 / ~€130) . If you are also attending IROS and have already paid for this support during the IROS registration process, you do not need to purchase it again as the visa will cover a period of 90 days.
To apply for a visa, you must submit the required documents for visa application and your hosting organization’s certificate for ERFS registration to the Japanese overseas establishments in your country/region. The JTB Agency will provide the necessary materials and support to conference registrants if VISA (including ERFS) application fee is paid. Please choose the “require VISA and ERFS support” when registering for the conference to pay the visa application fee. JTB will contact you for further requests afterward.
ERFS is a system used for “online application for foreign nationals,” which is necessary for travelers to enter Japan.
After payment, JTB Agency will help you apply for a business visa. The visa allows you and your accompanying persons to stay in Japan for 90 days, fully covering the conference period. Please contact JTB if you have other requests about visa applications.
The visa application costs 18,000 JPY (~$132 / ~€130), which is a standard value charged by JTB. The cost includes paperwork and ERFS registration carried out by JTB staff. They will contact you (by email) for basic information, examine and update your data, and return a list of materials ready to be submitted to your local Japanese oversea establishments. Your duty will be to submit those materials and wait for the visa to be issued. Note that you no longer need to pay visa processing fees to the Japanese overseas establishments in your country/region when submitting your materials. JTB will NOT submit these materials for you. You must submit these materials and wait for the visa to be issued.
- Register for ROSCon 2022
- During registration, indicate that you need visa support, and acknowledge the additional cost of 18,000 JPY (~$132 / ~€130).
- A representative from JTB will reach out via email to provide support for the Visa process.
- Gather all documentation provided by JTB, and return it to JTB so they can review your information and ensure it is ready for processing.
- Submit the documents at the Japanese Embassy/Consulate that is local to you; you will need to bring your passport with you and leave it during the processing time.
- The suggested Visa processing time is 5 business days, but please allow additional time prior to travel.
JTB Corp., Western Japan MICE Branch JTB Bldg. 6F, 2-1-25, Kyutaromachi Chuo-ku Osaka 541-0056 TEL: +81-6-6210-5405 FAX: +81-6-6210-5423